Pecunia Pro Ltd understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our clients and will only collect and use personal data in ways that are described here and in a way that is consistent with our obligations and your rights under the law.
Pecunia Pro Ltd.
Limited Company registered in England under company number 08623643.
Registered address: Hildenbrooke House, The Slade, Tonbridge, Kent TN9 1HR.
Main trading address: Office 6 Philpot House, Station Road, Rayleigh, Essex SS6 7HH.
VAT number: 167 8552 65.
Data Protection Officer: Paul Reilly.
Email address: paul@pecuniapro.co.uk.
Telephone number: 020 8143 1529.
Postal address: Office 6 Philpot House, Station Road, Rayleigh, Essex SS6 7HH.
This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.
Personal data is defined by the UK GDPR and the Data Protection Act 2018 (collectively “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is in simpler terms any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
The personal data that we use is set out in Part 5 below.
Under the Data Protection Legislation you have the following rights, which we will always work to uphold:
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.
It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first using the details in Part 11.
We may collect and hold some or all of the personal data set out in the table below using the methods also set out in the table. We do not collect any ‘special category’ or ‘sensitive’ personal data or personal data relating to children or data relating to criminal convictions and/or offences.
| Data Collected | How We Collect the Data |
|---|---|
| Identity Information including Name, Title, Date of Birth. | From our Client we are acting for for payroll processing purposes. |
| Contact Information including Address, Email Address. | From our Client we are acting for for payroll processing purposes. |
| Business Information including Business Name, Job Title | From our Client we are acting for for payroll processing purposes. |
| Payment Information including Bank Details including bank account & Sort Code (only if we are paying the staff) | From our Client we are acting for for payroll processing purposes. |
Under the Data Protection Legislation we must always have a lawful basis for using personal data. The following table describes how we will use your personal data and our lawful bases for doing so:
| What We Do | What Data We Use | Our Lawful Basis |
|---|---|---|
| Administering our business. | Personal details to ensure timely payroll calculations. | To ensure payroll calculations can be completed in line with HMRC guidance. |
| Supplying our services to you. | Personal details to supply accurate payroll information to employer & employee. | To ensure payroll calculations can be completed in line with HMRC guidance. |
| Managing payments for our services. | Bank Details for those employees of clients who we pay on behalf of our clients. | To ensure staff members are paid on time on their agreed pay day with their employer. |
| Communicating with you. | Email addresses for issuing communications such as payslips, pension letters to employees, and invoices to clients. | To ensure employees receive their payslip & pension letters which they have to receive prior to payday. |
We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 11.
If we need to use your personal data for a purpose that is unrelated to the original purpose, we will inform you and explain the legal basis that allows us to do so.
In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):
We will only store or transfer your personal data in the UK. This means that it will be fully protected under the Data Protection Legislation.
We will not share any of your personal data with any third parties for any purposes, subject to one important exception.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
In the event of a business sale, merger, or acquisition, your personal data may be shared with the new owner or controller, subject to the terms of this Privacy Notice.
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11. There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within 30 days of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:
For the attention of: Paul Reilly
Email address: paul@pecuniapro.co.uk
Telephone number: 020 8143 1529
Postal address: Office 6 Philpot House, Station Road, Rayleigh, Essex SS6 7HH
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Any changes will be made available on our website or sent to you via email.
This Privacy Notice was last updated on 13th March 2024.
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